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19 reasons why using Purchase Orders is a smart move for your business

Top reasons for cleaning up your workflow and start using POs.

Chris avatar
Written by Chris
Updated this week

Purchase Orders streamline processes while giving you more control, accountability, and speed.

Here's the proof:

  1. Fast & Accurate Receiving – Get stock into inventory quickly, reduce errors, and hold vendors accountable for any delays.

  2. Track Costs by Lot – Ensure precise inventory costs for accurate profit tracking.

  3. Easily Manage Payments – Keep track of which orders have been paid and which are still outstanding.

  4. Spot Discrepancies Instantly – Quickly compare what was ordered versus what was received.

  5. Edit POs Anytime – Adjust quantities, costs, and details until the order is complete.

  6. Send POs Directly to Vendors – No extra steps—send purchase orders instantly.

  7. Manage Backorders with Ease – Edit POs, wait for items to arrive, or split orders into separate POs as needed.

  8. Create New Products Within the PO – Add new items on the fly without leaving the screen.

  9. Scan Products to Add to POs (Pro and Above plans) – Skip manual entry by scanning products directly into your order.

  10. Scan Products When Receiving (Pro and Above plans) – Ensure accurate counting and labeling as items arrive.

  11. Track Incoming & Outgoing Stock – Use the In-Transit Report to monitor shipments in real-time.

  12. View All Received Products in One Report – The Product Received Custom Report consolidates everything received within a specific date range.

  13. Monitor Vendor Performance – Compare vendors using the Vendor Sales Report to see who delivers best.

  14. Filter POs in Inventory Reports – Easily isolate received products within the Inventory Change Report.

  15. Access Complete Inventory History – Every PO and transfer is recorded for full transparency and easy auditing.

  16. Control User Permissions – Customize who can create and receive POs to maintain security under Settings>Access Control.

  17. Ensure Team Accountability – Each PO has its own detailed audit log to track changes.

  18. Sync POs with QuickBooks Online – Keep financials and inventory in sync automatically.

  19. Restock with One Click – Use Reorder Points and Targets to instantly add low-stock items to POs.

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