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19 reasons why using Purchase Orders is a smart move for your business

Top reasons for cleaning up your workflow and start using POs.

Chris avatar
Written by Chris
Updated over 3 weeks ago

Purchase Orders streamline processes while giving you more control, accountability, and speed.

Here's the proof:

  1. Fast & Accurate Receiving – Get stock into inventory quickly, reduce errors, and hold vendors accountable for any delays.

  2. Track Costs by Lot – Ensure precise inventory costs for accurate profit tracking.

  3. Easily Manage Payments – Keep track of which orders have been paid and which are still outstanding.

  4. Spot Discrepancies Instantly – Quickly compare what was ordered versus what was received.

  5. Edit POs Anytime – Adjust quantities, costs, and details until the order is complete.

  6. Send POs Directly to Vendors – No extra steps—send purchase orders instantly.

  7. Manage Backorders with Ease – Edit POs, wait for items to arrive, or split orders into separate POs as needed.

  8. Create New Products Within the PO – Add new items on the fly without leaving the screen.

  9. Scan Products to Add to POs (Pro and Above plans) – Skip manual entry by scanning products directly into your order.

  10. Scan Products When Receiving (Pro and Above plans) – Ensure accurate counting and labeling as items arrive.

  11. Track Incoming & Outgoing Stock – Use the In-Transit Report to monitor shipments in real-time.

  12. View All Received Products in One Report – The Product Received Custom Report consolidates everything received within a specific date range.

  13. Monitor Vendor Performance – Compare vendors using the Vendor Sales Report to see who delivers best.

  14. Filter POs in Inventory Reports – Easily isolate received products within the Inventory Change Report.

  15. Access Complete Inventory History – Every PO and transfer is recorded for full transparency and easy auditing.

  16. Control User Permissions – Customize who can create and receive POs to maintain security under Settings>Access Control.

  17. Ensure Team Accountability – Each PO has its own detailed audit log to track changes.

  18. Sync POs with QuickBooks Online – Keep financials and inventory in sync automatically.

  19. Restock with One Click – Use Reorder Points and Targets to instantly add low-stock items to POs.

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