It is absolutely essential to be able to see a product's inventory history. With the Inventory History in Thrive, you can see what caused a quantity to change, when it happened, and how much was added or deducted.

Inventory History is separated by location, and you can access it from multiple spots in Thrive.

Additionally, each integration should have its own version of an inventory history or audit log for each product. Compared with our Inventory History, it can be extremely helpful when investigating discrepancies or issues.

Keep reading for more details.

From the Products Page

Use this method when you're working with the old catalog experience.

On the Products page, click on the quantity value in the "In Stock" column to view a product's inventory history. This will show inventory history, including sales, in chronological order.

NOTE: If you are using the Consolidated Inventory View, click on the value in the "Total Quantity" column to view the product's inventory history.

Available Actions

Switch locations: Once you've clicked into the inventory history, you can switch between locations by changing the location in the dropdown menu of the inventory history section.

Export your data: You can also export the information in the old experience, as a PDF or CSV by clicking on the PDF or CSV text in the top right corner of the inventory history section.

Helpful information displayed:

The timezone of the location you're looking at
Any incoming quantities from a Purchase Order or Internal Transfer

View more details: You can view more details on the movement by hovering over the symbols in the "Notes" column (on the right side)

From the Reports section

Access inventory history directly from any report you're running!

Simple! Just click on any hyperlinked quantity in the report you're running.

The information you access from the Inventory page will be the same, including the ability to export as a PDF or CSV, switch between locations, and see the location timezone.

Seeing multiple deductions at one time?

There's no need to worry, this is by design.

Why This Happens

Since we track your inventory by lot, when a deduction is made, it can sometimes span multiple lots.

Example:

Let's say we deduct 15 units from a product in our catalog.

What you might see: Those next 15 units span three lots, showing three separate deduction entries:

Lot 1: 3 deducted
Lot 2: 11 deducted
Lot 3 1 deducted

Notice that the timestamp for all three deductions is simultaneous (e.g., 4:24:10 pm). That's an indicator that it all happened from one action—one adjustment that pulled from three different lots.

Your Inventory Settings preferences (first in, first out, or last in, first out) can be set on your Settings>Inventory page.

Symbol Key

When using the old catalog experience, there are many different symbols in the "Notes" column that could appear in your Inventory History.

Here are a few of the most common entries. Remember, hovering over a symbol will give you more information, like any Notes left or a link to the receipt.

Common Symbols:

💵 Currency/Dollar Bill (Green) - Sales transaction

🧾 Receipt (Blue) - Quantity fulfilled via Invoice

✓ Checkmark (Green) - Changed on a Stocktake

📋 Clipboard with paper (Green) - Quantity changed from Purchase Order or Internal Transfer

📄 Paper (White) - Inventory movement. This could be from many different things: an adjustment from a bulk upload, the Scan app, or the Actions Edit (or Add) feature on the Products page